2012 Conference Program

15th Annual Atmospheric Science Librarians International Conference
New Orleans, LA      January 25-27, 2012
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“Technology & the Changing Nature of Science Librarianship”

Recorded presentations are available from the conference program at the AMS website

Saturday, January 21, 2012
Student Pre-Conference Reception, Career Fair and Treasure Hunt


Tuesday, January 24, 2012
AMS Sessions


Wednesday, January 25, 2012
ASLI program and dinner
Room 338 (New Orleans Convention Center )

8:00am On site Registration
8:30am Welcome Address and Introductions
Kari Kozak
Chair, Atmospheric Science Librarians International (ASLI)
Science Education and Outreach Librarian, University of Iowa Libraries
8:45am Session 1: Data and Datasets
Moderator: Kate Legg1.1 The Data Issue: Opportunities and Challenges in Research Communication
Fiona Murphy, Wiley BlackwellUsing the recent report for the ‘Opportunities in Data Exchange’ Project (http://www.alliancepermanentaccess.org/index.php/current-projects/ode/ ) produced by – and for – researchers, libraries/data centres and publishers, and based on a broad range of studies, questionnaires and evidence, I have defined current practices and expectations, and the gaps and dilemmas involved in producing data and datasets, and then analysed their relationship to formal publications. As a result, I identified potential opportunities to evolve scientific insights to be more useful and re-useful: with consequent implications for custodianship and long-term data management. I also defined a number of key incentives and barriers towards achieving these objectives. As a case study, the earth and environmental sciences have come under particularly close scrutiny with respect to data-ownership and -sharing arrangements, sometimes with damaging results to the discipline’s reputation. These issues, along with considerable technological challenges, have to be handled effectively in order to best support all the users along the data chain.
9:15am Panel 1: Tech Tools & Tips Panel
Moderator: Linda Musser
This session will feature short presentations on the latest technology tools and tips, as well as highlights of new collections, including “Read It Later”
9:45am Break and Formal Poster Viewing
10:15am Session 2: New Resources and Changing Spaces
Moderator: Mara Sprain2.1: TOVS Proceedings 1983-present: a New Digital Resource
Jean Phillips, University of WisconsinRegularly used in print, the new electronic versions of the TOVS conference proceedings are released in preparation for the 18th International TOVS Study Conference (ITSC) in 2012. First convened in 1983, this forum is integral to operational and research users of TIROS Operational Vertical Sounder (TOVS) data from the NOAA series of polar orbiting satellites.
10:30am 2.2: Developing a Mobile Application for the Atmospheric Science Library
Matt Ramey, NCARMobile devices and their applications are becoming universal tools to enhance communication and connectivity, allowing users to discover and share information within our communities. Mobile technology facilitates gathering information and advancing discovery as well as creating new realms to challenge developers to create relevant and flexible options for users. NCAR has recently developed a mobile application for its library services, and we feel the lessons learned during this process are important for our wider Atmospheric Science library community. This presentation will summarize the needs assessment process, the selection of a vendor, and the development and implementation of the application. After sharing the process we hope to spark a discussion regarding the defining issues that special libraries face in developing mobile applications. Specific attention will be paid to the challenges involved in accessing licensed content, dealing with institutional repositories, marketing and implementation. Through dynamic discussion and the sharing of experiences and visions, we hope to begin a conversation about the future of mobile applications in the Atmospheric Science library community.
10:45am 2.3: Where Are We Now?
Virginia Dietrich, National Weather Center, Norman, OKTechnology has impacted the services and resources of all libraries in the last twenty years. In keeping with the theme of the conference, this seems like a good time to survey ASLI and NOAA librarians to find out how we and our libraries have changed to make use of new technologies. Ginny Dietrich will present the results of an informal survey that she conducted in fall, 2011. Questions focused on the impact of digital journals, databases and ebooks on the library budget and collection, how technology has changed the methods we use to provide information to our customers, and how our customers use technology to access library resources.
11:00am Panel 2: Reconfiguring and Transforming our Spaces
Moderator: Jean Phillips
Panel: Stephanie Wright (University of Washington), Anita Colby (UCLA), Maria Latyszewskyj (Environment Canada), Linda Musser (Penn State), Jan Thomas (NOAA)In an effort to keep current users and develop new patrons, some libraries are on their third or fourth physical redesign. Some of the ideas used in these configurations from traditional library setting to Information Commons include cafes, smart rooms for study groups, and just more space with comfortable chairs.Panel members will describe their experiences, successes, and lessons learned in the continuing need for innovation and entrepreneurial ideas to serve students and researchers most effectively.
12:00pm Lunch
1:30pm Session 3: Digital Age Resources I
Moderator: Anita Colby3.1: Would You be Interested? We Have a Few Shelves
Christine Sherratt, Lindgren Library, Massachusetts Institute of TechnologySpace is always a premium not only in libraries but also on campuses. In the best scenarios, departments contact librarians when they need to repurpose, downsize or eliminate their in-house collections. But in these times of fewer library staff and less shelf space, can libraries absorb any of this material? If so, which kinds, and what kind of triage is involved in the choosing? This presentation will outline the steps taken to assess and advocate for the acceptance of the “Gray Literature Library” belonging to MIT’s Program in Atmospheric, Oceans and Climate. “Whither Print” is an appropriate term: To what place, and in what form(s) should older, print technical reports in our discipline “go” for best access and preservation? Where are they now? And finally, since our roles and technology are constantly evolving, what alliances amongst ourselves and our institutions do we need to forge and nurture to ensure this literature is not lost? I will outline the fate of this working collection of documents deemed important enough to steward not by librarians, but by some illustrious atmospheric science pioneers.
1:45pm 3.2: Space Weather Digital Library
Donna E. Cromer, Centennial Science and Engineering Library, University of New MexicoSpace weather has become very important in New Mexico. In the last 5 years there have been a number of collaborative research grants, bringing together numerous scientific research institutions in the state, including, the University of New Mexico (UNM), New Mexico State University (NMSU), the National Solar Observatory (NSO), and the Air Force Research Laboratory (AFRL) . Sandia National Laboratories and Los Alamos National Laboratory are also involved. In addition, there have been special topics courses offered at UNM on space weather. Finally, we also have a private company with an interest in the subject–Spaceport America. The research is spread all across the state–a big state with long distances between the various institutions. Space weather is a highly interdisciplinary subject, sometimes making it difficult to find desired information resources. Therefore the use of online collaborative tools and a digital library of pertinent content will enhance the outcomes of the numerous research programs. The digital library consists of the full text of and pointers to conference proceedings, technical reports, journals, books, and reference materials. Important data resources are also included. Using Springshare’s LibGuides, I have gathered together as much online material and lists of resources as possible. LibGuides are a great tool for organizing information resources. Web 2.0 tools are integrated into the pages, thus making them even more attractive to today’s researchers and scientists. This presentation will describe the approach taken to gathering the material and communicating the results to the scientists, researchers, and students involved.
2:00pm 3.3: A Window Into Science: Digitizing and Improving Access to the AMS Oral History Project
Kate Legg, National Center For Atmospheric Research (NCAR)The American Meteorological Society Oral History Project (AMSOHP) is an extensive collection of interviews documenting the atmospheric sciences that record not only doing the actual research and experiments, but also contribute to the historiography of science, shedding light onto the relationship between scientific institutions, professional societies, funding agencies, policy makers, and public opinion. These personal stories told by the actors involved in the science– the individual researchers, administrators, legislators, and funders– opens a window into understanding the role of science in society. This past year, the NCAR Archives embarked on a project to digitize the AMSOHP in order to provide greater access to the interviews and to use the digitization process as a means to preserve the collection for future use by creating digital master files and reducing the amount of physical handling on the originals. Using a low-cost digitization solution and the work of a student intern, we digitized the collection with the goal of building upon our online catalog to include downloadable transcripts and audio files in the future. Our users expect this collection to be online and accessible; this project demonstrates some of the ways we have seen our roles as archivists and librarians change in the wake of recent technological developments. The curation of digital resources is a place where archivists and librarians can engage the new frontiers of our profession.
2:15pm 3.4: Marketing and Outreach on a Shoestring Budget
Kari Kozak, University of IowaAre you trying to let everyone know about your library or institution but don’t have much or any money to launch a full out marketing campaign? Do you have a wide variety of services and resources no one knows about? This presentation will discuss different ideas and strategies that you can use in your institution or library to provide marketing and outreach with little or no money. Strategies will include using technology and internet services, creating exhibits, and hosting events and activities. We will also look at smaller marketing approaches that can be done at libraries that don’t have the manpower for large, elaborate campaigns. This presentation will include ideas from the University of Iowa as well as from other libraries and institutions.
2:30pm Break and Formal Poster Viewing
4:00pm Session 4: Digital Age Resources II
Moderator: Aldean Kilbourn4.1: If It’s Not Archived, It May Be Lost In The Future: Collecting and Preserving Websites at the Library of Congress
Jennifer Harbster, Library of CongressThe Library of Congress began capturing and archiving websites in 2000 with the Minerva project and since then has engaged in numerous archiving projects, mostly centered on an event or theme, such as September 11, elections in the U.S., the Iraq War, and the 2005 Papal Transition. In September of 2005, the Library’s reference specialists and curators were called upon to help capture websites related to Hurricane Katrina for a collaborative project with the Internet Archive and California Digital Library. The following year, the Library’s web archiving projects expanded to capturing ‘single sites’ by subject and not related to a particular theme or event. This presentation will explain why the Library is capturing websites and the process of identifying websites for inclusion in the Library’s collections.
4:15pm 4.2: Patent and Trademark 2011-2012: Information for Librarians and Scientists
Julia Triplehorn, Keith B. Mather Library, Geophysical Institute, International Arctic Research CenterThe Patent and Trademark Office steps into the electronic age with a variety of new web products and services to assist the scientific community in patenting and trademarking their new ideas. Atmospheric Science Inventors, Librarians, and information officers will find this update valuable in their workplace. The new services of the U. S. Patent and Trademark Office and Patent and Trademark Depository Library will be highlighted. These will include basic patent and trademark information, search strategies for locating patents both domestic and foreign, patent applications and fees.
4:30pm ASLI Sessions end for the day
4:45pm ASLI’s Choice Book Awards
Presentation at ASLI Booth #139 in Exhibit Hall
6:30pm Annual ASLI Dinner
Creole Queen Dinner Jazz Cruise (menu)
2 hour cruise (8pm-10pm). Boarding: 7:00 pm
Cost for the dinner is $56/person
Registration form and payment (doc or pdf) must be received by ASLI Treasurer, Gloria Aversano by January 5, 2012.

Thursday, January 26, 2012
ASLI program, vendor updates, business meeting
Room 338 (New Orleans Convention Center )

8:00am One day on-site Registration
8:30am Joint Session 3: Data Stewardship: Technological Approaches and Solutions to Collecting, Preserving, Communicating Weather and Climate Data
Room 357 (New Orleans Convention Center)J3.1: A Report on Earth Cube: Towards a National Knowledge System for Earth System Science
Clifford A. Jacobs,
National Science FoundationJ3.2: DataCloud™ Global Data Server Produces High Resolution, Long-Range, Hourly Forecast Data for Any Location in the World
Holly C. Hassenzahl, …J3.3: 4D Weather Visualization Workbench
A. O’Connor, …J3.4: Increasing Data Visibility and Use: Data Citation Policy and Implementation At NCAR
Matthew S. Mayernik, …
8:30am Session 5: Publisher Updates I
Moderator:Maria Latyszewskyj5.1: AMS Open Choice
Keith Seitter, Executive Director
American Meteorological Society
8:45am 5.2: AMS Update
Ken Heideman, Sarah Jane Shangraw
American Meteorological Society
9:15am 5.3 MGA/ProQuest Update
Adam Arnold, Rich Hummel
9:45am Formal Poster Viewing and Coffee Break
11:00am 5.4: Wiley Blackwell Update
Fiona Murphy,
Wiley Blackwell
11:30am 5.5: AGU Update
Mary Warner,
American Geophysical Union
12:00pm Lunch
1:30pm Session 6: Publisher Updates II
Moderator: Jennifer Harbster6.1: Springer Update
Robert Doe,
2:00pm 6.2 DISCCRS
Susan Weiler,
National Science Foundation
2:30pm 6.3 Web of Science Update
3:00pm Break
3:30pm  ASLI Business Meeting
5:00pm 92st AMS Annual Meeting adjourns

Friday, January 27, 2012
Annual ASLI Field Trip

8:30am-4:00pm Annual ASLI Field Trip
8:30-9:00 am – Transit from Convention Center
9:00-10:00 am – Amistad Research Center – Tulane
10:00 – 10:30 am – Transit
10:30 -11:30 am – Historic New Orleans Collection
11:30-12:00 pm – Transit
12:00 pm – Restaurant and then the Aquarium
The group will walk back to Convention Center from Aquarium so some can stay all afternoon and some can fly out to go home.The fee will be $25 dollars for transportation.
Please join us by making a reservation with Judie Triplehorn at jtriplehorn@gi.alaska.edu or (907) 474-2636.